Transaction Detail

As part of the reconciliation process between you (the Brand) and TOTUS, TOTUS generates a Settlement Detail File, a CVS file containing all financial transactions processed during the settlement period. The file aligns with the Settlement Summary Statement, which summarizes the activations, redemptions and associated fees.

File Format

Statement Detail file is available in CSV format:

⚠️ Please Note

The order of the fields may change, and additional fields may be added. The names of the headers will not change, so when parsing the file, use the header names as an indicator of the field location and ignore any other unknown fields. This will ensure you are future-proofing your import so that changes will not break your imports.

Field Name	Type	Comment
ClientName	Alphanumeric	The client name. This is the name of the client in the TOTUS system.
ClientBrand	Alphanumeric	The name of the brand for the card. This may be different from the Client's Name.
CurrencyCode	Alphanumeric	Currency – 3 letter format. ISO 3166 format
TransactionDateTime	Date/Time in yyyy-MM-ddTHH:mm:ssZ format. Date/Time is UTC	Dates/Times in UTC, ISO 8601 format
SettlementId	Alphanumeric	An identifier of the settlement processed for this transaction.
SettlementPeriodId	Alphanumeric	An identifier of the settlement job that this transaction was placed.
TotusTransactionId	Alphanumeric	A transaction ID created by TOTUS to represent the transaction
ProcessorTransactionId	Alphanumeric	The transaction id from the processor
Processor	Alphanumeric	The name of the processor
GiftCardId	Alphanumeric	The TOTUS ID for the Gift Card
MaskedGiftCardNumber	Alphanumeric	The masked card number
ProxyCardNumber	Alphanumeric	Left justified with trailing spaces if the card number is less than 32 char. Blank if there is no proxy number
ProcessorGiftCardId	Alphanumeric	The processor identifier for the gift card. This may be Blank
BuyerName	Alphanumeric	The buyer is the organization that either activated the card or facilitated the activation for the merchant. This may be blank
MerchantName	Alphanumeric	The merchant name. This is the organization that the card was activated for. This may be blank
MerchantId	Alphanumeric	The merchant id that identifies the merchant. This may be Blank
MerchantTransactionId	Alphanumeric	The ID from the merchant that initiated the transaction (optional)
SourceInfo	Alphanumeric	How the transaction was processed (POS, Manual, etc.)
TransactionType	Alphanumeric	Transaction Type: • Activation • ActivationVoid • BrandActivation • BrandActivationVoid • Redemption • RedemptionVoid Note New transaction types may be added in the future, so please implement with this in mind.
ActivationAmount	N 17 including a negative(-) sign if applicable, a decimal point, and four decimal positions	The amount of the Activation. This is populated based on Transaction Types of either an Activation, ActivationVoid, BrandActivation or a BrandActivationVoid. Only a BrandActivation or a BrandActivationVoid affects the Net Amount.
RedemptionAmount	N 17 including a negative(-) sign if applicable, a decimal point, and four decimal positions	The amount of the Redemption. This is populated based on Transaction Types of either a Redemption, RedemptionVoid.
ActivationFees	N 17 including a negative(-) sign if applicable, a decimal point, and four decimal positions	The transaction fees associated with the Activation, Brand Activation, or voids of the card. In the case of fees owed to TOTUS the amount will be negative. When fees are going back to the Client, then the fees will be positive.
RedemptionFees	N 17 including a negative(-) sign if applicable, a decimal point, and four decimal positions	The transaction fees associated with the Redemption or RedemptionVoid of the card. In the case of fees owed to TOTUS the amount will be negative. When fees are going back to the Client, then the fees will be positive
NetAmount	N 17 including a negative(-) sign if applicable, a decimal point, and four decimal positions	Net amount for the Transaction. When TOTUS owes to the Client, the amount will be positive. When TOTUS is owed from the Client, the amount will be negative.
FeeDetails	Alphanumeric	Describes the transaction fee as either the amount or percentage
ItemName	Alphanumeric	A human-readable name for the product
OrderId	Alphanumeric	A TOTUS order ID
SKU	Alphanumeric	The SKU for the product
Program	Alphanumeric	The name of the program for the gift card
Channel	Alphanumeric	The channel that the card was distributed into.
ExternalOrderID	Alphanumeric	External Order ID if this is available at the processor or through the TOTUS API
ExternalSKU	Alphanumeric	External Merchant SKU If there is no External Merchant SKU, this field will be blank or spaces
ExternalUPC	Alphanumeric	If there is no External UPC, this field will be blank or spaces
Form Factor	Alphanumeric	Physical or Digital
IsTest	Boolean	If the transaction is a test transaction and should not result in money movement

Transaction Types

Transaction	Definition
Activation	Money placed on a card. Typically, 1st Party, B2B or 3rd Party card activations.
ActivationVoid	Money removed from an activated card. Typically, cancelled card orders or manual adjustments.
BrandActivation	Money placed on a card by the Brand. Typically, a gift card created for merchandise return if money not put on original payment type (credit card) or a customer appeasement.
BrandActivationVoid	Money removed from an activated card by the Brand. Typically, a cancelled return or appeasement.
Redemption	Money removed from a card for a completed purchase.
RedemptionVoid	Money placed back on the card for a merchandise return when the gift card was used in the original order or a manual adjustment.